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Don’t fall behind on social media

I wasn’t surprised to see yet another news report on the lack of social media skills by many businesses. Just today I communicated with a workshop leader – well respected in his field – who admitted his website is woefully out of date, he doesn’t know how to use social media, and can’t even accept online registrations to his events because he doesn’t understand how.

Don’t think for a minute that this skills gap is common only among sole proprietors and small businesses. As this CTV News report says, Canadian business in general suffers from a lack of social media savvy.

When I conduct my Hands-on Social Media Workshop, I usually find a mixture of solo practitioners, people from nonprofits, and corporate types, all of whom want to get up to speed with Twitter, Facebook, LinkedIn, Google+ and more. By the end of the day, their comfort level grows and they’re more confident about integrating social tools into their strategy.

My next session is October 24 in Toronto. Join us?

The Hands-on Social Media Workshop returns to Toronto

Hands-on Social Media WorkshopReady for fall? Most of us in the Toronto area are dealing with hot humid weather, so fall should seem like a relief. If you’ve been struggling with understanding social media, my next Hands-on Social Media workshop  may also be a relief to you.

I’ve been running this workshop for a few years (although I update it every time). Many of the people who attend say they’re fed up with trying to figure out social media on their own. Or, they’ve been hoodwinked by some of the “social media snake oil” people out there, who promise fame and riches if you’ll just let them manage your Twitter feed.

In our small hands-on group, you can learn, ask questions and get expert tips. By the end of the day, you will be much more confident about moving forward with social media in your life and your business, and you will be able to make informed choices about which tools might be best for your particular needs.

Here’s what the workshop offers you:

  • A comfortable environment where you can ask questions and get honest answers.
  • Advice about developing a strategy for using social media in your communications and/or marketing.
  • Up-to-date information about the latest social media tactics and tools.
  • Tips to help you be more productive with social media (including the intelligent use of automation tools).
  • Suggestions for resources to help you keep learning about social media, because it’s constantly changing.
  • Networking with other smart, friendly people.
  • A delicious gourmet lunch.

I hope to see you on October 24!
Eventbrite - Toronto Hands-on Social Media Workshop

Marketing with social content

If you want to use social media to expand your marketing reach, knowing how to retweet or post to a Facebook page won’t help much. To achieve success, you need a vibrant personal brand, a marketing strategy and a process for producing and sharing great content.

At the first Professional Independent Communicators meeting of the fall season, we will cover this topic by discussing:

  • Thinking like a publisher and developing a strategy
  • Why you need to blog
  • Finding and sharing great content
  • Helpful tools, including Delicious, Buffer, TweetDeck, Slideshare and Paper.li
  • Streamlining your workflow so you don’t spend all day tweeting

This meeting is geared towards both independent communicators and those who work in organizations. For a taste of what the meeting is about, listen to this short podcast featuring PIC director of programming, Jane Langille, and me.

Details:
Wednesday, September 3, 2014
6:00 p.m.
Metro Hall, 55 John Street, third floor, Toronto
Seating is limited. Please register in advance.

Professional Independent Communicators (PIC) is part of IABC/Toronto. Our group meets regularly to provide professional development, networking and business development opportunities that address the particular needs and interests of independents.

How I locked myself out of Twitter

lock iconAfter lots of noise in the news about stolen passwords, WordPress hacks and other online hazards, I decided last year to set up two-step authentication on many of my accounts. This seemed like a smart thing to do.

After setting up verification on Twitter, for example, I wouldn’t be able to log into Twitter on my laptop without entering a code that Twitter would send to me via SMS. This certainly increased my feeling of security.

Similarly, I have Google Authenticator set up for some of my blogs, so that I can’t sign in without grabbing a code from the Google Authenticator app on my iPhone and entering it with my usual login name and password.

You may see where I’m going with this.

Let me preface this description of my bone-headed error by explaining that I’m in the midst of packing for a move, so everything I own seems turned upside down. In the maelstrom, I thought I was very smart to proactively change my mobile phone number to my new area code, and let my family and friends know the new number.

Unfortunately, I didn’t let Twitter know.

Yes, I, who should know better, found myself locked out of my own Twitter account because Twitter, bless its heart, was doing what I asked it to do: send an SMS to my mobile phone number. My old mobile phone number.

The good news: I was still logged into Tweetdeck on my laptop, so I was able to tweet as usual. I just could not access any features of Twitter.com.

It took two weeks of emailing Twitter Support to solve this problem. A seemingly endless series of automatically generated support replies kept sending me instructions to “reset my password.” Of course this was followed by a prompt to enter the code they’d just sent – to my old phone.

Finally, I was able to rattle someone’s cage at Twitter Support so I could delete my old phone number and add the new one.

I don’t blame Twitter. This was my own fault for not thinking about WHERE I had used my mobile number as a source of verification. If I ever change my number again, I will first disable any two-step verifications I’m using, then add the new number.

Which leads me to the Google Authenticator app. I hope I never lose my iPhone because I’ll be locked out of my blogs without a plan B. Here’s a helpful post about how NOT to get locked out when using two-factor authentication.

Bottom line: Don’t be so quick. THINK, then act.

Photo copyright: piren / 123RF Stock Photo

The podcasting tip sheet

podcasterOver the years I’ve created many resources around podcasting. In this post, I’ve gathered together some of my most useful tips. Please leave a comment if you find these helpful.

Podcasting definition
A podcast is an audio file that can be shared on the Internet, and played on a desktop or laptop machine or on a mobile device. By nature a podcast is serial and requires an RSS feed, whereas a plain audio file stands alone.

Preparing to podcast

  • What’s the purpose of your podcast?
  • Who are you trying to reach?
  • Have you decided on a format?
  • Do you have the software and hardware you need?
  • Do you have a name for your podcast?
  • Do you have iTunes-appropriate album art?
  • Are you going to write a script? Be careful of over-scripting

Suggested hardware

  • Mac or PC with sound card
  • Microphone
  • Earphones, headset or headphones
  • Portable digital recorder (optional)
  • iPhone or other handheld device with recording capability (optional)

Suggested software

  • Audacity with LAME encoder (free) for Mac, Windows or Linux
  • Garage Band (Mac only)
  • Adobe Audition (PC and Mac; pricey but feature-rich)
  • Levelator or Auphonic, which evens out the voices in your podcast; do not use for music!
  • ID3 Editor (Mac or Windows), optional, to add tags to your file, making it appear properly in iTunes and other players

Optional but suggested resources

  • A blog or other content management system, which enables simple podcast publishing; WordPress bloggers have access to many podcasting plugins (I recommend PowerPress from Blubrry)
  • An account at Libsyn or other hosting service
  • An account on SoundCloud, not for hosting, but for distribution

Minimum gear needed to podcast
Built-in microphone, Mac or PC

Better gear for a podcast
Headset/mic combo, Mac or PC

Best gear for podcast
Microphone, headphones, Mac or PC; optional portable digital recorder for field work

Best advice
Learn to use your microphone!

Note: Many smartphones allow you to record audio. If you use the Apple-supplied mic/headset with an iPhone and an app like iTalk, you can get decent quality. Just upload the file to your computer for editing, etc. Be sure to put the phone in airplane mode so your recording won’t be interrupted by calls or texts.

To script or not?

  • Light scripting usually better than tight
  • If you script, mark up and rehearse; learn to sound natural

Remember: the listener has no visual cues

  • Communicate for the ear, not the eye
  • Use simple language
  • Start with a hook to grab the listener’s interest
  • Give auditory guideposts (“We’re going to talk about three things…”)
  • Avoid lots of numbers
  • Use a recap at the end

Read The Podcast Scripting Book for more on this topic.

Why edit your podcast?

  • Get rid of errors
  • Delete excessive um and ah sounds
  • Even out the sound volume
  • Gives your listener a pleasant experience
  • Allows you to include other clips
  • Add music, jingles or sound effects to your podcast

The basics of podcasting using Audacity

  • Plan your podcast
  • Record your audio in Audacity
  • Edit your file in Audacity
  • In Audacity, export the file as MP3; add ID3 tags
  • Upload the file to a hosting service such as Libsyn
  • Publish the file to your blog as an enclosure; this distributes your podcast in an RSS feed (easier if you use PowerPress – just add the name of the MP3 file from Libsyn or other host)

Step-by-step recording and editing in Audacity

  • Connect your microphone to your computer
  • Check system sound settings so that microphone is selected
  • Open Audacity
  • File>New
  • Select input (built-in microphone or line-in or USB mic, whatever you are using)
  • Be sure defaults are set to project rate of 44100 Hz, mono, 32-bit float (keep it simple)
  • “Save project as” and give it a name
  • Hit red button and start speaking
  • Save file
  • Listen to make sure it’s ok
  • To remove parts of the sound file, highlight and delete
  • To move parts of the sound file, highlight, copy, paste (much like a word processor)
  • If using Levelator, export or save file as WAV and then drop onto Levelator application. If using Auphonic, upload a WAV file to be evened out.
  • Add optional jingles and music
  • Save file
  • Export>Format MP3

Note: Do not work with an MP3 file until you are ready to upload. MP3 is a compressed (lossy) format. You want to work with an uncompressed file (.aup, WAV, etc.) until you are ready to upload and publish.

Using Levelator

  • When you do an interview, often each guest’s volume differs. You don’t want your listener to deal with uneven audio levels, so use Levelator.
  • Download the app (just Google “Levelator); choose PC or Mac version.
  • Simply drop a WAV file on the app; it will create a file with “output” in the name.
  • Listen to this file to be sure it is OK, and then proceed normally with your edits.
  • Note that if there is a lot of background noise, you need to remove it before using Levelator. Do not use Levelator if you have music in your file; add music later.

Using Skype for remote interviews

  • Set up Skype normally for a call (voice only; not video).
  • Be sure to set up system and Skype preferences to select your microphone.
  • Use a third-party app such as Pamela or Call Recorder to capture audio; Skype does not allow native audio capture.
  • When finished recording, convert the file to a compatible format if necessary and open it in Audacity to edit.
  • Remember you can also use Skype to dial and record calls with non-Skype users.

Podcasting interview tips

  • Be sure the podcast guest is audio-friendly
  • Do a pre-interview but don’t ask exact questions; supply question areas
  • Discourage guest from reading or sounding stilted in any way; be conversational
  • Be sure the guest knows the technical expectations of the interview; in person, phone, Skype? (See the post on tips for podcast guests.)

Recording in the field with a digital recorder

  • Of course you can also use your digital recorder in your office; some recommend this as a safer option (no worries about your PC crashing)
  • Use the built-in microphone on your Zoom H4n or other recorder or add a dynamic mic
  • Experiment with mic placement
  • Plug in your unit rather than rely on batteries when possible; no worries about running out of juice.
  • Record in uncompressed (WAV) format
  • Be sure to select correct input (built-in mic or line in)
  • Remember to press the red button to record. Flashing red is standby.
  • When finished, press STOP button
  • To transfer the file(s) to your PC, turn on H4n. Then connect the H4n to the PC with the supplied USB cable. Press “menu” on the top screen. Select “USB” and press. Select “storage” and press. IMPORTANT: Before physically unplugging the USB cable and H4n from the computer, be sure to perform the “safely remove hardware” or “eject” function on your computer. You might damage files if you unplug otherwise.

Adding music to your podcast
You can add non-commercial music to your podcast. Find royalty-free music at Music Alley or Shockwave Sound and other royalty-free music sites.

To publish your podcast

  • Add ID3 tags to your MP3 file; this enables listeners to see the name of your podcast and other data.
  • Upload tagged MP3 file to your hosting service
  • Grab the enclosure information and the direct MP3 link names from your hosting service
  • Write your show notes as a blog post to accompany the podcast
  • Add the file as an enclosure to your blog post
  • Publish your blog post

Using iTunes?
The first time you publish, you need to set up your podcast in iTunes. The iTunes site contains step-by-step information. Submit your podcast to iTunes before sending it to other directories. Many directories will request your podcast’s Apple iTunes ID information

Role of show notes and transcripts
Show notes are text files to accompany a podcast, often published on a blog. Show notes can boost your search engine optimization (SEO) and are helpful to people who want to refer to something they heard on your podcast. Show notes usually are published with time codes. Some podcasters publish full-fledged transcripts, which are word-for-word text versions of the podcast. You can use a service such as rev.com to produce your transcript.

 

Related content
My Trafcom News Podcast
Basic equipment and software for podcasting
The Podcaster’s Checklist

 

Do you have questions about the business of podcasting?

book-coverAs you may know, Steve Lubetkin and I are working on a book called The Business of Podcasting. Unlike other podcasting books that delve into the mechanics of creating a podcast, The Business of Podcasting tells you about the business side of the craft: the best business models for making money (realistically!), how to position clients’ expertise through podcasting, how to find clients, legal reviews, IT pushback, and much more.

We will also include chapters on achieving great sound, the kinds of equipment to stock in your studio, and editing techniques, but our primary focus will be on helping you learn the best practices for making money from podcasting.

Steve and I recently recorded a conversation about the book and the topics we’re going to cover. You can listen to it here.

Do you have a question about podcasting? Perhaps something you really want us to cover in the book? If so, you can post your question here on the blog or email Steve and me at co-authors@thebusinessofpodcasting.com.

Yes, you have a voice for podcasting

happy podcaster One of the most common questions I hear from would-be podcasters is this: “I am thinking of starting a podcast, but I’m afraid I don’t have a good-enough voice. I don’t have a ‘radio’ voice.”

Guess what? You do not need a radio voice. In fact, a slick delivery may turn off podcast listeners.

I believe that unless you have a serious speech impediment, your voice is totally acceptable for podcasting. Besides, there is so much more to podcasting than a nice warm vocal tone and crystal-clear diction. Can you research interesting topics? Can you do a good job interviewing people? Can you structure a compelling story? Can you succeed in engaging your listeners?

Of course you can capitalize on your natural vocal abilities by learning how to use your microphone effectively and, if needed, to modulate your voice. Try this: listen to yourself without being too critical. Is your voice a bit high? Try lowering it by relaxing your throat. Do you speak very quickly? You may need to consciously slow down, ensuring that you take time to breathe. Don’t rush. Be careful to not swallow any syllables. Recently I tried listening to a new podcast, but had to hit the stop button because the host kept swallowing words; I couldn’t make out what he was saying.

It’s true that many of us hate the sound of our own voices. Even when other people tell us we have a good voice! How about this: let’s be analytical enough to want to improve, but not so critical that we cringe when we play our own podcast episodes.

What do you think? How important is a podcaster’s voice?

By the way, if you’re thinking of starting a podcast, or improving the show you already have, please check out my upcoming podcasting workshop in Toronto.

Related post:

Voice techniques for podcasters

 

 

Advice for new bloggers

bloggingUpdated August 15, 2014

They say you learn when you teach, and I find this to be true. From January to April I taught Audio Journalism at Sheridan College; I’ll return next winter. This semester I’m at the University of Toronto as an instructor in Digital Communications Strategy and Social Media.

As a course requirement, our students are creating blogs and publishing posts throughout the term. Watching them in action, I’m reminded of my own early days as a blogger, although the social media landscape was a little different 10 years ago, in the pre-Twitter era.

Here is some blogging advice accumulated over the past decade. If you’re a newcomer to blogging, I hope you find it useful.

Blog about a topic you’re passionate about and have some knowledge in. If I did a sports or shopping blog, for example, it would be pretty lame, and likely riddled with errors. You’re more likely to carve out time to blog when you care about the subject matter and you want to help others. That helpful mindset is key.

Know what you want to accomplish with your blog. If it’s just to air grievances or muse about your life, fine; have fun with it. But if you want to generate leads for your consulting business, you need to publish solid, useful content.

Imagine who’s reading it. Who is your ideal reader? Try to visualize him or her in your mind. What kinds of content would your typical reader care about? Keep SEO keywords in mind, but always write for human beings.

Take the time to create an editorial calendar. If you plan several months’ worth of posts, your blog will have some structure and cohesion. Of course you can still add ad hoc content to discuss new developments in your industry or area of expertise.

Be sure your headlines are compelling. You are competing with oodles of interesting content out there, and only your mom or your best friend will read every post just because you wrote it.

Curate. In other words, your blog is not all about you. Refer to smart thinking by others, and add your own two cents.

Add multimedia. Record some audio or video. Include a photo in every post, which attracts eyeballs and also makes it easy for you to pin your post to Pinterest.

Amplify your blog content with social media. Only your regular readers, especially if they subscribe to your blog, will see your new content unless you promote it. Use Twitter, LinkedIn, GooglePlus, Pinterest and Facebook to share your content socially. With any luck, others will begin to spread the word and your reader base will grow.

Check your stats but don’t obsess over them. It’s gratifying to see an uptick in your numbers, but don’t waste energy worrying that your readership isn’t high enough.  Your overall measurement of blogging success should not just be about raw numbers anyway. Go back to what you were trying to accomplish. Is that happening?

Engage with readers. Do read and respond to comments. This encourages people to return to your blog, and might just build a sense of community over time. That being said, today many comments occur on other platforms – especially Twitter, Facebook and GooglePlus – so they won’t be seen on your blog. That’s OK.

Get the technology right. You don’t need to become an HTML expert, but be sure to get the basics right. For example, enable comments, be sure your photos are tagged properly, and embed all your links. (Don’t display http:// within your posts.)

Know your terminology. One last thing, please. A blog is the overall publication. A blog post is an individual entry. Say, “I’ve written a new post today,” NOT “I’ve written a new blog today,” unless you have created an entirely new blog presence.

What are your favourite blogging tips?

 

Related content

How to find and share great content
Why social media without content marketing makes no sense
Top 5 social media questions
WordPress bloggers: The simplest tip for improving SEO
The difference between blog categories and tags

Mesh: Canada’s leading digital conference

meshI’m looking forward to attending mesh next week in Toronto, May 27 and 28. Because of calendar conflicts, I’ve not been able to get to mesh every year, but each time I do attend it’s an experience that charges my brain and reignites my passion for the digital world and the people who make it so vibrant.

The best part of mesh, to me, is the juxtaposition of digital insights and personal connections. Sure, with 38 keynotes by leading thinkers, there’s bound to be a presentation that excites you, but I can guarantee you’ll also make interesting connections during the breaks. The energy in the room and hallways is always palpable at mesh.

Because I’ve been invited to help spread the word about mesh this year, I have a special promo code for you. Use VIPmeshDP when you register, and you will save $100.

Check out the lineup of speakers. Whether you’re interested in media, arts and culture, social trends or marketing innovations, you’ll find something to make your attendance a must.

I hope to see you there.

New workshop! Sound Matters

Have you thought about using audio on your website or blog but don’t know where to start? Have you produced in-house videos that were marred by lousy sound? Is a podcast on your marketing to-do list? Then come to the Sound Matters workshop on July 10 to get your questions answered.

Some of the things we’ll cover include:

  • Why good sound matters in audio, video and other multimedia presentations
  • How to capture the clearest sound possible with the gear you have
  • How to record, edit and produce audio clips and podcasts with both mobile and desktop devices
  • Audio storytelling techniques
  • How to write a script; when NOT to script
  • How to read a script naturally
  • How to marry audio and slides to produce video-like presentations, quickly and easily
  • An overview of popular, inexpensive gear
  • Much more!

UPDATE: Please note this event has been postponed.

Spring cleaning tip for anyone with an online presence

spring

Spring along Lake Ontario in Oakville

And that means YOU! You can do this any time of year, but spring is perfect for checking ALL the links to your various web properties. Go to your profiles on each social media platform (Twitter, Facebook, LinkedIn, GooglePlus, etc.) and be sure all the links to your website, blog, podcast, etc. are correct. I checked mine and found a few old links!

When you work in communications, it looks bad to display dead or outdated links, right?

Top 5 social media questions

Working in social media and communications, I get questions. Lots of questions. Here are the top five things people ask me, for this week’s marketing tip.

 Clock1. How can I avoid spending an excessive amount of time on social media?
Social media can indeed be a time suck, in two ways. You might find an interesting link on Facebook, click through to the publication, and then spot six more things you’d like to read, then four more, and so on. Before you know it, an hour has passed and you’re not entirely sure why you’re watching a cat video.

At the same time, you will be curating and sharing content. A few tricks can help you save many minutes.

You can streamline your perusal of social media by limiting the time you allow yourself to freely traverse the social media world. What works for me is a half hour first thing in the morning, followed by short bursts of social media goodness several more times later in the day, then perhaps in the evening during my “down” time. TweetDeck is my preferred tool for organizing my Twitter stream so I can see my various lists and hashtag searches at a glance.

As for publishing posts, I love Buffer, which allows me to queue up a bunch of items in the early morning and spool them out during the day. I always caution clients against over-automating, but Buffer can be a very handy tool.

You’ll find more tips in this post on “How to find and share great content.”

2. We hired someone to set us up with social media accounts. But now we don’t know what to do with them.
Unfortunately, some consultants will “set you up” on social media and then leave you hanging. Creating an account on Twitter, Facebook, LinkedIn, GooglePlus, Pinterest and elsewhere is merely a step in your tactical approach. You need a strategy first.

Why are you using social media? What are you trying to accomplish? How will you measure success? Answer these three questions, and then create an editorial calendar. Only then can you start publishing content. Read my post on “Why social media without content marketing makes no sense.

3. How will I know if my social media efforts are working?
What were you trying to accomplish? Did it happen? Sure, look at the numbers, but it’s not all about likes and retweets. Getting 100 retweets or 500 likes may boost your ego, but if it doesn’t spark any tangible results, what’s the point?

4. Is GooglePlus here to stay? Should I have a presence there?
Over the past few weeks many pundits have pronounced the death of GooglePlus, but I think they’re premature. If you judge GooglePlus as a Facebook competitor, it comes up short. But it was never designed to go head to head against Facebook. GooglePlus is a social layer, and it’s tightly integrated with Google Search. For now, I’d say it’s an important communications vehicle. I especially like its Hangouts and Communities. Check out my interview with B.L. Ochman to learn more.

blogging

5. Do I really need to blog?
Yes, you do. Websites without fresh content are not likely to attract eyeballs. Your blog can function as the hub for your online presence, with your accounts on other platforms as outposts.  You own your blog, so it should be at the core of what you do. Publish on your own blog and then link to those posts on LinkedIn, Twitter, Google Plus, etc. Learn to love blogging! And if you need help getting started, hire someone to put you on the blogging path.

Learn more at my next Hands-on Social Media Workshop.

 

 

The power of storytelling in your podcast

storytellingThis is an excerpt from The Podcast Scripting Book.

Suppose you want to tell great stories with your podcast, rather than conduct interviews. The best communicators share stories, not just facts. Watch just about any TED Talk and notice how the speaker weaves a tale, using rich vocabulary and honest emotion to draw you in and inspire you.

Every podcast you produce may not be a full-blown story, but do consider adding key elements of storytelling to your show:

  • Remember your audience is listening, not reading.
  • Be sure to open with something strong to draw in listeners and give them a reason to play the whole episode. Perhaps start with a compelling question, something like: “Do you know the top three reasons why people hate your website?”
  • Use the “you” word. This can be the most powerful word in your podcast. Remember: you’re speaking with one person at a time, not a big crowd, despite your audience stats!
  • Bring emotion into your story. How did the principal character feel? Whether it’s an employee in your organization, a client or a customer, or you you’re talking about, don’t be afraid to incorporate emotion. Remember: If we don’t feel, we don’t act.
  • Use repetition to your advantage. It’s OK to say something more than once.
  • Read well-written prose, which will help you to become a better storyteller. Some of my favourite storytelling writers include David Sedaris, Nora Ephron and Anne Tyler.

Get more tips like this in The Podcast Scripting Book.

Outline of a typical podcast script

writingExcerpt from The Podcast Scripting Book.

Your podcast should reflect you and your goals. If you’re just beginning to podcast, you may be looking for ideas for structuring your show and your script, if you’re using one. Here are a few to get you started.

Welcome and introduction to the show
This explains quickly what the show in general is about. Don’t be too repetitive here. Some podcasters repeat their name and the show name three or four times. That’s too much! And please, don’t tell us several times how “excited” you are about today’s show. This gets old quickly.

Introduction of the episode topic
What’s the benefit to your audience? Be short and sweet here and give us a teaser so we’ll keep listening.

Topic or interview
If it’s just you talking, be sure to outline your main points so you don’t forget something important. If you have a guest on your show, introduce him graciously and generously, and point out his credentials. Then get right into the meat of the content.

Wrap-up
Because your listeners don’t have visual cues, it’s helpful to wrap up the podcast with a recap of main points. Do you have a call to action? Mention it now.

Comments
I suggest you save promos, comments, “housekeeping items” and other such content for the end. Don’t make me listen to your podcast for 10 minutes before I derive some value from it. Be sure to tell listeners where to reach you via the Web, email, phone, etc.

You may also decide to add musical bumpers between segments.

Get more tips like this in The Podcast Scripting Book.

Podcasters: Be sure to check out Auphonic

Auphonic I just published my latest Trafcom News Podcast episode, called “Eight podcasting truths.” If you’re a podcaster, I wanted to draw your attention to something I mention in the show: a fairly new online tool called Auphonic, which allows you to effortlessly improve your audio quality.

I’ve used it so far for about a dozen files in the past couple of weeks, and it works very well. The Auphonic team offers their service for free and accepts donations, so please consider supporting them.

You can listen to the episode here. I welcome your comments!

Tips for writing for the ear

listeningThis is an excerpt from The Podcast Scripting Book.

Writing for the ear is not the same as writing copy to be read by the eye. Here are a few tips for writing for the ear, whether your end product is a script, speech or podcast:

Rely on simple words, not complex ones. For example: “Use” rather than “utilize.”

Shorten your sentences. If it requires a semicolon, it’s probably too long.

Round all numbers. Say “nearly one million,” not “989,320,” unless there’s a reason to use the exact figure.

Use the active voice, not passive. “Our team ran the webinar,” not “The webinar was run by our team.”

Use less formal language. For example, use contractions, as long as you can enunciate clearly. (“Won’t” rather than “will not.”) Be sure listeners can hear the difference between your pronunciation of “can” and “can’t.”

Give auditory guideposts. Say things like: “Let’s talk about three ways to use social media to market an event. First, you need to …” Add transitions between each of your points, and a recap at the end, using your numbered list as a structure.

Don’t be afraid of repetition. It’s OK to repeat important information for emphasis.

Get more tips like this in The Podcast Scripting Book.

 

 

 

Why your conversational podcast does not need a script

scriptThis is an excerpt from The Podcast Scripting Book.

If your podcast consists of interviews or conversations between you and one or more guests, I’d suggest not using a script at all. Instead, write out a list of topics you want to discuss with your guest, and share this list with him. However, do not send the precise questions you’re planning to ask. Why not? Because some guests, believe it or not, will scribble out their exact answers and then expect to read them verbatim during the recording session. This is especially true when someone is nervous and has little experience with interviews.

In my early days of podcasting, I wanted to be nice, so I would send people questions in advance when they asked for them. As a result, I had to stop people dead cold in the middle of one of their answers to say: “Wait a minute. You sound a bit stilted. Are you reading? Please don’t. Let’s have a conversation instead. You’ll thank me later.” And they did.

Needless to say, I no longer email exact questions to guests in advance – just general question areas.

Why am I so against this type of reading? Unless you’re a trained voice actor, you’re probably not very convincing reading your answers. In fact, it’s likely that you’ll read in a monotone and bore people to death. Trust me: They can tell you are reading. The structure of your language and the tone of your voice are giveaways.

As the podcast host, if you are afraid of forgetting something, by all means write your main points down as a checklist for yourself. This includes the questions for your podcast guest. Keep in mind that your podcast will most likely be edited. In the worst case, you can record and add forgotten content later. So, don’t worry about leaving something out.

In my experience, the best interviews happen when I start off with questions that are merely guideposts, and let the conversation branch off naturally, with an easy flow. Don’t worry if you ask only five of your seven planned questions, as long as the content is good, and your listeners will benefit from hearing the conversation.

Want to learn more? Check out The Podcast Scripting Book.

Marketing tip of the week: How to create evergreen content

evergreen contentDoes your website or blog feature evergreen content? This type of content has a longer shelf life than most of the information we publish. Because it’s not tied in with the latest headlines, evergreen content remains relevant for years, and attracts inbound links. As you know, Google loves sites with plenty of genuine links coming in.

I’ve found that some of my evergreen posts about writing, podcasting, podcast scripting or podcasting gear have attracted traffic for five years or more. So have some of my podcasts. One episode about internal podcasting still gets traffic after more than six years. Talk about the long tail!

If you’re considering evergreen content, you might include how-to videos and blog posts, white papers and “explainer” pieces. An explainer doesn’t just define something; it makes it clear and easy to understand.

I’ll let you in on a secret: I sometimes mine my own outbox for ideas for evergreen content. You can do this too. If you hear the same question from umpteen clients, you know the answer could very well be turned into an evergreen blog post, podcast or video. At the same time, look at your Google Analytics and Webmaster Tools. What types of content are people consistently visiting? If your blog is like mine, a few dozen posts garner the most visits.

Evergreen ideas
I’ll bet you can quickly come up with plenty of ideas for evergreen content. Here is some inspiration to get you started:

  • Check your own files or your email outbox to determine the questions you answer most often for clients and prospects.
  • Examine your Google Analytics and Webmaster Tools to discover the topics your audience wants information about.
  • Consider writing a “how to work with____ (your profession)” post. So if you’re a freelance writer, you’d write a post about how organizations can get the most of their relationship with a freelance writer. A graphic designer or web developer could write a similar post. So could any professional.
  • Do a roundup post of the best sources of information in your field, or a directory of the top 10 podcasts in your niche, in your estimation. You get the idea. Use your expertise and knowledge to curate information and create useful content.

Evergreen creation tips
As for the creation of the content itself, here are some tips:

  • Keep written material short and to the point. People often don’t really read; they skim.
  • Use bullets and subheads.
  • Add a photo or graphic to attract the eye.
  • If you produce a video, keep it to two minutes. Be sure the quality is good and the sound pristine. You can shoot yourself in the foot with a fuzzy picture and muddy audio.
  • For text, audio or video content, be sure to keep SEO in mind when you create your meta-data.

Have you had success with evergreen content? If you’d like to learn more about this subject, check out my special report on content marketing.

Marketing tip of the week: Make the most of Twitter

Twitter_logo_blueAre you not using Twitter yet? Some of my friends and colleagues are uneasy about dipping their toes into this micro-blogging platform. Don’t be afraid! It’s a great tool for learning, sharing and networking.

To start, determine how you can complement your marketing and communication efforts with Twitter. Sign up at the Twitter website.

When you write your 160-character Twitter bio, be sure to add relevant and interesting information to help people decide if they should follow you. Add your photo plus a link to your website or blog.

Write about 10 tweets before you start following others. Twitter notifies you by email when someone follows you, and people usually check out the follower’s profile before deciding whether to follow back.

To find people to follow; start with your own address book. Use the “Find People” tab on the Twitter website. Be sure to follow thought leaders in your industry, and follow the people they follow.

Share some Twitter love by retweeting others’ content. Your Twitter feed should not be all about you.

Engage with others by using the @ reply feature or direct messages (DM).

Think about using a Twitter client such as TweetDeck or Hootsuite instead of the Twitter website. It will make Twitter easier to manage.

Create Twitter lists of clients, prospective clients, colleagues and other people. This makes Twitter much easier to manage. The full Twitter “firehose” is usually too much to consume. (By the way, you can see someone’s tweets in a Twitter list even if you are not following them. This is handy if you want to track your competitors on Twitter.)

Learn how to use hashtags and search for them. I like to define a hashtag as “the deliberate use of a keyword.” So, if I write a post about podcasting in general, I might not use the tag. But if I tweet about #podcasting, I’m letting people know that this tweet is ABOUT podcasting. Bonus: if you click on a hashtag, you’ll see the tweets associated with it.

Once you are comfortable with Twitter, try using Buffer to schedule tweets. Although I am wary of over-automation, I do like to schedule tweets to appear throughout the day, not just in the early morning when I’m scouring Twitter for great content.

Related content
My post on “Why people don’t follow you back on Twitter.”

P.S. If you’re in the Greater Toronto Area and you’d like to learn more about Twitter, LinkedIn, Facebook and Google+, check out my next Hands-on Social Media Workshop.

 

 

 

 

Hands-on Social Media Workshop May 9

social media workshop

Spring is in the air, at last. And so are plans for my next Hands-on Social Media Workshop in Oakville, Ontario. If you’re in the Greater Toronto area, particularly the west end, I hope you will join us on May 9.

I’ve been running this workshop for a few years (although I update it every time). Many of those who sign up tell me they’re tired of trying to figure out social media on their own. In our small group, they can learn, ask questions and get expert tips. By the end of the day, they’re confident about moving forward with social media in their businesses, and can make informed choices about which tools might be best for their particular situation.

Here’s what the workshop offers you:

  • A comfortable environment where you can ask questions and get honest answers.
  • Advice about developing a strategy for using social media in your communications and/or marketing.
  • Up-to-date information about the latest social media tactics and tools.
  • Tips to help you be more productive with social media (including the intelligent use of automation tools).
  • Suggestions for resources to help you keep learning about social media, because it’s constantly changing.

Eventbrite - Hands-on Social Media Workshop